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Capture official notices – deadlines and amounts sourced

Tax assessments, fee notices and letters from authorities arrive by post or as PDFs and end up with your tax or legal department. Excalitract captures authority, file number, date of notice, amounts and the details of payment and objection deadlines according to your schema – every value with its source. Whether an objection makes sense and when a deadline ends is for your team to decide.

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From notice to deadline calendar entry

From notice to deadline calendar entry
1 / 3Official notices and letters

Tax and fee notices, hearing letters and other correspondence from authorities – digital or scanned.

Deadlines hide in running text

The payment date and the notice of legal remedies often only appear on the last page. Excalitract pulls the deadline details out as separate fields so that your deadline tool can take them over.

A date that has to be right

A mistyped date of notice shifts every deadline your team derives from it. With the source location, you check every date against the original in seconds.

Nothing is guessed

If a date cannot be read or a detail is missing, the field stays open. As a required field, it blocks approval until someone has resolved it.

Explained briefly

Official notices and letters in one minute

Groundwork for tax and legal teams

The notice becomes fields – the assessment stays with you

Excalitract reads what the notice says: authority, file number, date of notice, amounts, payment date and the wording of the deadline. Your deadline tool turns this into dates, and your team decides on objection or payment. Excalitract does not make legal assessments or calculate deadlines – it delivers reviewed data with sources.

  • Deadline details as fields Payment date and deadline details as separate fields, ready for your deadline tool.
  • Wording with its source The notice of legal remedies also stays linked to its place in the notice.
  • Required fields block No approval without file number and date of notice.
  • Handover via API As JSON or via REST API into deadline calendars, tax or law firm software.
Notice becomes a deadline calendar entryAuthority, file number, additional payment and deadline details are extracted with their sources from a tax assessment and handed over to a deadline calendar. The objection deadline is flagged because your team calculates and assesses it.AuthorityCity of SampletownFile numberG-2024-04711Additional payment€3,412.00Objection period1 month from notificationDeadline calendar · tax teamDate of notice13 Oct 2026Payment due17 Nov 2026File number taken overObjection deadlineteam to checkDeadline wording sourced – your deadline tool calculates the date.

Every deadline detail with its source

Payment date and deadline details stay linked to their place in the notice. Whoever enters the deadline in the calendar sees immediately where it comes from.

Extracting a value with its source locationIn the original document, the location of a value is highlighted. A line connects the highlight to the extracted field “Consumption 2025: 48,210 kWh”, which carries the source location page 2, line 14.Page 2Field: Consumption 202548,210 kWhSource: p. 2, line 14From value to sourceHighlighted in the originalExtracting a value with its source locationIn the original document, the location of a value is highlighted. A line connects the highlight to the extracted field “Consumption 2025: 48,210 kWh”, which carries the source location page 2, line 14.Page 2Field: Consumption 202548,210 kWhSource: p. 2, line 14From value to sourceHighlighted in the original

No date is invented

If a deadline detail is missing or illegible, the field stays open and goes to review. That way, no guessed date ends up in your deadline calendar.

“Not found” never becomes zeroA field that is not in the document is not filled with 0. The zero is crossed out, the field visibly stays open and is marked “Required value missing”. The document goes to review, and approval is only possible once the value has been resolved.no entryField: Meter number0— not foundRequired value missing→ to a human for reviewApproval blocked until the value is resolved“Not found” never becomes zeroA field that is not in the document is not filled with 0. The zero is crossed out, the field visibly stays open and is marked “Required value missing”. The document goes to review, and approval is only possible once the value has been resolved.no entryField: Meter number0— not foundRequired value missing→ to a human for reviewApproval blocked until the value is resolved
Typical fields

These are the values Excalitract extracts for you

Examples – you define exactly which fields are extracted in the schema.

  • Authority, sender and file number
  • Type of notice, date of notice and period concerned
  • Assessed amounts, additional payments and refunds
  • Payment due date and payment reference
  • Objection deadline details from the notice of legal remedies
  • Reservations and provisional status notes

Your result

  • Incoming notices captured in a structured way, with file number and source
  • Deadline details and payment dates as a data basis for your deadline calendar
  • Revisions and the audit log show who confirmed which value
More use cases

The same principle for other document types

Invoices and billing statements Line items, periods and amounts from invoices and billing statements – structured, detailed and evidenced. Reports and tables Key figures and tables from PDF reports – straight into Excel®, your database or business application. Bank statements and remittances Balances and entries from bank statements, invoice references from remittances – structured for matching.

See all 13 use cases →

Demo

See Excalitract with your documents

No standard show: we prepare the demo for your documents and fields. Afterwards, you will know how Excalitract handles your document collection – and how you can measure it on a test set of your documents.

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