Rent roll versus lease
The rent roll states one rent, the third amendment another. With both values and their sources in front of you, you resolve the difference against the original – instead of guessing in a spreadsheet.
Analyse leases – every rent with its source
Whether you are buying, selling or taking over the management of a property: leases, amendments, rent rolls and service charge statements arrive as PDFs or scans, and every figure has to be right. Excalitract captures parties, areas, rents, indexation and deadlines according to your schema – and shows where each value appears in the document.
From lease to sourced rent roll
1 / 3Lease and property documents
Leases, amendments, rent rolls, service charge statements and land register extracts – digital or scanned.
Many leases, little time
An acquisition or takeover brings hundreds of leases at once. Excalitract processes them via folder or ZIP upload in runs of up to 200 documents and detects duplicates.
Missing clauses stay open
If an older lease has no identifiable indexation clause, the field stays empty and goes to review – instead of quietly ending up in the export as zero or as “no indexation”.
Explained briefly
Leases and property documents in one minute
From lease to rent roll
Your leases become a sourced rent roll
A lease often covers several units – retail, office, parking – each with its own area and rent. Excalitract maps them as a list in the schema and delivers area, rent and source for every unit. Your lease portfolio becomes a sourced rent roll that your team compares with the seller’s list or your property management system.
- Units as a list Several units per lease, each with its own area, rent and source.
- One schema per document type Lease, amendment, rent roll or land register extract – each document type with its own schema.
- Deadlines as dates Lease start, expiry and options are validated against the schema before they are approved.
- One sheet per level In the Excel® export, leases and units sit on separate sheets, linked by IDs.
Every rent with its source
Whether the rent sits in the main lease or a new rent in an amendment: every value stays linked to its place in the document. Your team checks against the original, not a transcript.
No clause, no invented value
If an indexation clause or an area is missing, the field stays open and goes to review. As a required field, it blocks approval until someone has resolved it.
Typical fields
These are the values Excalitract extracts for you
Examples – you define exactly which fields are extracted in the schema.
- Landlord, tenant, property and land register folio
- Lettable areas per unit and type of use
- Net rent, advance payments and deposit
- Indexation or stepped rent with adjustment rule
- Lease start, term, options and notice periods
- Cost types and allocation keys from service charge statements
Your result
- A sourced rent roll from your lease portfolio for acquisitions, sales or takeovers
- Rents, areas and deadlines as Excel® or via REST API for your property management system
- Resolve differences between rent roll and lease against the original
More use cases
The same principle for other document types
Contracts and legal tech Parties, terms, notice periods and amounts from contract portfolios – as a clean data foundation for legal review. 
Insurance policies and claims Policy numbers, sums insured, deductibles and claim details – captured consistently for your specialist system. 
Due diligence data rooms Contracts, financial statements and permits from the data room – sorted by type, key data with sources. Demo
See Excalitract with your documents
No standard show: we prepare the demo for your documents and fields. Afterwards, you will know how Excalitract handles your document collection – and how you can measure it on a test set of your documents.